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Terms & Conditions

By, SHREE  BABOSA  INDUSTRIES /  FIRST  WOMAN  EXHIBITIONS (FWE)

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Stall Booking & Payments

 

Stall booking shall be deemed as completed, only after FULL PAYMENT is received 10 days before the commencement of the exhibition. Payments can be made through:

 

• Direct Cash Deposit.

• NEFT / RTGS in the account of SHREE BABOSA INDUSTRIES, which shall be provided on request.

• Online payment gateway on FIRST WOMAN EXHIBITIONS (FWE) website.

• Demand Draft which can be drawn in favour of  "SHREE BABOSA INDUSTRIES" payable at Kolkata.

 

The Stall Booking contract will be shared over the email with the Exhibitor and it is mandatory for the Exhibitor to send an Acceptance & Acknowledgment. If no acceptance of the confirmation is received within 3 days of receipt, it will be deemed as accepted by the Exhibitor.

 

Stall Possession

 

• Complete Fabricated Stall will be handed over to the participants for setup on Opening Day at 10 am (subject to the completion of the setup activities). Prefabricated CABIN STALLS include Exhibitor's Fascia Name, 1 Oct norm Table, 2 Chairs, 1 Plug Point, 1 Dustbin & Spot Lights as per the size of the stall. Prefabricated OPEN STALLS include 1 Table 5ft by 2.5ft Table & 2 Chairs.

• Exhibitors/participants are requested to be aware that floor plans are Tentative and FWE reserves the right to amend if needed.

• Any extra space occupied by the exhibitor will attract extra charges and is at the sole discretion of the Organizer.

 

Stall Etiquettes

 

• FWE requests the Exhibitors not to put any Discount / Sale / Price Tags in the stall as other Exhibitors object to this and as an Organizer, we would not allow this.

• It is mandatory for exhibitors to occupy only allotted space and not to occupy the passageway, in the interest of safety.

 

Movement of Goods / Stocks

 

The exhibition will commence at 11 A.M. on the given dates, and any movement of goods, stocks, products, materials, etc. will be strictly prohibited after this time. The Exhibitors are requested to occupy the stalls before 11 A.M. on the provided exhibition dates.

 

Stall Maintenance

 

The cleaning of the exhibition hall will be carried out by the Organizer. Cleaning of individual stalls and inside space will be the responsibility of the Exhibitors / Participants. Similarly, empty packing cases or cartons will be disallowed to be stored in and around the exhibition hall. Stalls should be cleared up with non-required articles and kept ready for the next day.

 

Cancellation of Participation

 

• FWE reserves the right to CANCEL a stall booking any time before or during the event.

• In case the stall is cancelled due to MISBEHAVIOUR of the exhibitor, money paid against the stall shall not be adjusted or refunded to the Exhibitor.

• NO CANCELLATION will be accepted once the booking is confirmed and NO REFUNDS / ADJUSTMENTS will be made under any circumstances.

 

Transfer of Ownership

 

Transfer of Ownership / sharing of stalls are Strictly Not Permitted, unless & otherwise specified.

 

Food Coupons

 

Exhibitors shall be responsible for the Food coupons (if provided) once distributed to them. If these coupons are lost or misplaced, it will not be compensated under any circumstances. Extra coupons will attract additional charges as applicable.

 

Security & Safety

 

• Exhibitors will be solely responsible for the safety of their goods and personal belongings, although 24x7 security arrangements will be made by FWE. The security measures will be provided for the venue in general and not for individual stalls. The Organizers shall not be held responsible for any unforeseen acts.

• No Inflammable/explosive/toxic material or substance in any form, or any other dangerous things, should be brought and/or to be stored on the exhibition floor and around it which may hamper the safety of the exhibition premises and as may increase the premium of insurance of the said exhibition premises and/or the building or render the existing insurance void.

 

Indemnity

 

The Exhibitors are requested to make their own arrangements for insurance/indemnity of goods/stocks at the venue, as organizers will not be responsible for damage/accident due to fire/floods/riots/civil commotion / global pandemics

 

Visitor Turnout & Sales

 

The Organizer is not responsible for low visitor turnouts or sales if any. The same should not be held against the Organizer under any circumstances.

 

Cautionary Notes

 

• FWE will not accept any Consequential Liability in case the event is cancelled / there is a change in venue & dates arising from circumstances beyond the Organizer's control.

• FWE reserves the right to amend the Terms & Conditions as and when required without giving any prior notice to the Exhibitors.

 

Tax Liabilities

 

Exhibitors / Participants are solely responsible for their tax liabilities, such as GST, OCTROI, CST, VAT, LBT, etc. or any other tax / cess / fine introduced by the change of law. Exhibitors / Participants are expected to abide by the prevailing tax laws.

 

General Liability

 

• The Organizer shall not be held responsible for or liable for any loss or damage suffered by the Exhibitor / Participant on account of any theft, fire or other destruction caused to or in the said premises or to any articles /equipment brought by the Exhibitor / Participants in the said premises.

• The Exhibitor / Participant shall make good to the Organizers (FWE) any loss or damage that may be caused to the said premises of Exhibition Floor and equipment or any other fittings, furniture, fixtures, articles or property of the organizer therein as a result of negligence on the part of the Exhibitor / Participant, his servants, employees, agents, customers, visitors and / or other persons calling at the said premises in connection with the business of the

Exhibitors / Participants.

• Exhibitor / Participant shall not do or permit to be done in or upon the said premises of exhibition, anything which may be or become a nuisance to the Organizers or the other Participants of the said Exhibition.

• The Exhibitor / Participant shall make good to the Organizers (FWE) any loss or damage that may be caused due to breach of any of the terms and conditions of this contract.

 

Legal Aspect

 

• All disputes arising out of this contract or touching the subject matter of aforesaid terms and conditions shall be finally settled by a sole Arbitrator to be appointed by the Organizers under the provision of the Indian Arbitration and Conciliation Act 1996 (as amended) or any other prevailing law of Arbitration. The place of the Arbitration shall be KOLKATA. The language of the arbitral tribunal shall be English. Only the courts of Kolkata shall have the jurisdiction.

• For any grievance or concerns related to the event or the arrangements, you may write to firstwomanexhibitions@gmail.com.

• These Terms & Conditions will be deemed as accepted if it is not acknowledged within 3 days from the date of communication to Exhibitor / Participant / Sponsor.

 

Privacy Policy.

 

SHREE BABOSA INDUSTRIES / First Woman EXHIBITIONS (Fashion & Lifestyle Exhibition) is the operator and licensee of https://www.firstwomanexhibitions.com (Website). FWE Company can be contacted by email at firstwomanexhibitions@gmail.com. The protection and security of your personal information are one of FWE's top priorities. This online Privacy Policy discloses FWE's information practices for this website and subscribers / membership based services (Services) including the type of information being collected, the method of such information collection, the use of such information and the sharing of such information with third parties.

By using this website you agree to accept the terms of this Privacy Policy as well as the website's Terms of Use. By accessing or using this website you expressly consent to our use and disclosure of your personal information in any manner described in this Privacy Policy. This Privacy Policy extends to both, users who visit the website but do not transact business on the website (Users) as well as users who are registered and are authorized by the website to transact business on the website (Members).

'Personal Information' refers to any information that identifies or can be used to identify, contact or locate the person to whom such information pertains including, but not limited to, name, address, phone number, fax number, email address, financial profiles, identification number, and credit card information.

 

PLEASE READ THE FOLLOWING TERMS OF OUR PRIVACY POLICY PERSONAL INFORMATION THAT MAY BE COLLECTED

 

FWE shall collect and store any information that you may provide on our website. To enable you to become a member or subscriber of our website we need to have your basic Personal Information. Apart from this, when you visit our site, our systems collect details about your computer's personal information like your IP address. Please note that your IP address does not identify you personally.

No use or Services available on this website are directed towards children. FWE does not knowingly collect Personal Information from children or sell its products to children.

 

USE OF INFORMATION COLLECTED

 

FWE owns all the information collected via the website. As applicable, the information collected by FWE shall be used to contact you about the website and website-related news and Services available on the website; monitor and improve the website; calculate the number of visitors to the website and to know the geographical locations of the visitors; update you on all the Exhibitions.

Please note that when you place a transaction, some of your Personal Information will be passed on to the others who shall need to have access to some Personal Information like courier companies, credit card processing companies, vendors, etc. to enable them and FWE perform their duties and fulfil your order requirements.

FWE does not allow any unauthorized persons or organizations to use any information that FWE may collect from you through this website. In the event FWE is required to respond to subpoenas, court orders or other legal processes, your Personal Information may be disclosed pursuant to such subpoenas, court order or legal process, which may be without notice to you.

Cookies are small pieces of information saved by your browser onto your computer. Cookies are used to record various aspects of your visit and assist FWE to provide you with uninterrupted service. FWE does not use cookies to save Personal Information for outside uses.

 

BY USING THIS WEBSITE, YOU SIGNIFY YOUR AGREEMENT TO THE TERMS OF THIS PRIVACY POLICY, SHREE BABOSA INDUSTRIES / FIRST WOMAN EXHIBITIONS RESERVES THE RIGHT, IN OUR SOLE DISCRETION, TO CHANGE, MODIFY, ADD OR DELETE PORTIONS OF THE TERMS OF THIS PRIVACY POLICY AT ANY TIME.

 

If you have any questions about this Privacy Policy, please feel free to through our website or write to us at firstwomanexhibitions@gmail.com.

  • 18. WHEN CAN WE SEND THE PRODUCTS TO – THE EXHIBITION VENUE ?
    Products can be sent on the day of Exhibition after 9 A.M. for Kolkata Venues and Kolkata Exhibitors and 1 day before the exhibition after 5 P.M. at the Other City Venue. For more information, you can contact our floor managing team on 93304-79579.
  • 3. HOW MUCH DOES IT COST TO EXHIBIT ?
    It varies depending on the booth size. Normally, the CABIN STALL sizes we have are of 3m x 2m, 2.5m x 2m, 2m x 2m, 1.5m x 2m, & 1.5m x 1.5m Stalls can be single side open, 2 side open and 3 side open and OPEN STALLS consists of only Table size 5ft by 2.5ft without any fabrication, depending on which stall number one wishes to book. If you would like to know the cost estimation, please feel free to Contact the concerned team on 70030-98436, 90077-22562, 98315-66902.
  • 12. CAN YOU PROVIDE ON-SITE LABOUR / SALES STAFF DURING BUILD-UP ?
    Yes, at an additional cost. Let us know what you need us to do and we'll get you a quote. It ranges from ₹1500 to ₹2000 per promoter per day.
  • 17. DO YOU HELP TO TRANSPORT OUR GOODS TO THE CITYWHERE THE EXHIBITION IS ORGANISED ?
    We can help you with the transporters contact details, which can help you in transporting the products from your city to the venue city. However, the responsibility shall be of the exhibitor only.
  • 6. WHAT ALL ARE CONSIDERED AS ACCESSORIES ? HOW IS IT PRICED ?
    Extra Octanorm Table, Garment stands (Long, Single, Double), Glass shelves, Wooden shelves, extra Spotlights, Halogen, White Lights, etc. Priced very reasonable which our executive shall inform while booking the stall.
  • 20. CAN I DISTRIBUTE LEAFLETS AND SAMPLES AT THE SHOW VENUE ?
    Yes, but restricted only in your booth area.
  • 11. WHAT ARE THE OFFICIAL EXHIBITION EVENT / SHOW RULES ?
    Terms & Condition Link.
  • 10. WHAT ARE THE DIFFERENT METHODS OF PAYMENT ?
    You can make the payment either by: • Direct Cash Deposit in SHREE BABOSA INDUSTRIES Bank Accounts. • Through NEFT/RTGS in the account of SHREE BABOSA INDUSTRIES, which shall be provided on request. • Through online payment gateway on FIRST WOMAN EXHIBITIONS website • Demand Draft which can be drawn in favour of "SHREE BABOSA INDUSTRIES" payable at Kolkata.
  • 16. DO YOU HELP WITH BOOHING THE HOTELS FOR OUR ACCOMODATION ?
    No, we can only help you with the details. Rest everything has to be managed by the exhibitor as per their preferences and budget.
  • 5. WHAT ABOUT THE ACCESSORIES, DO I NEED TO PAY EXTRA ?
    Yes the accessories are to be charged separately and have to be paid directly to the fabricator on the venue. However, order to be placed with the booking executive with whom you have booked the stall.
  • 8. BOOTH SETUP: CAN I DO IT MYSELF or SOMEONE ELSE DO IT ?
    The booth setup needs to be done by the Exhibitors themselves. On the opening day of the exhibition at 10 A.M.
  • 14. I'm HAVING ISSUES PROCESSING MY – CARD PAYMENT ONLINE, WHAT DO I DO ?
    Don't panic. All you need to do is follow the error messages shown online and if the issue continues, contact our service centre team on 70030-98436, 90077-22562 & 93304-79579.
  • 7. CAN THE SIZE OF MY BOOTH BE ALTERED ?
    Yes, it can be done depending on the availability of the area which can be further confirmed by the sales team on 7003098436, 9007722562, and 98315-66902.
  • 21. WHEN DOES THE EXHIBITION OPEN - FOR EXHIBITORS ?
    Exhibitors can access the venue at 9 A.M. on the opening day. For other days of the exhibition, exhibitors can come at 10 A.M. to open the stall.
  • 4. WHAT IS INCLUDED IN MY STALL RENTAL ?
    The CABIN STALL rental includes: • Taxes (GST). • Fabricated Stall with fascia name. • 1 Octanorm table, 2 chairs, 2- 3 spotlights (depending on size of the stall), 1 plug point, and 1 dustbin. The OPEN STALL rental includes: • Taxes (GST). • 1/2 Table and 2 Chairs.
  • 23. ARE THERE ANY OPPORTUNITIES TO RECEIVE A DISCOUNTED EXHIBIT FEE ?
    If the full payment is made for 3 consecutive shows then the exhibitor gets a discount of 5% and If the full payment is made for 6 consecutive shows then the exhibitor gets a discount of 10%. For more information kindly contact the concerned team on 70030-98436, 90077-22562, and 98315-66902.
  • 19. WHAT IS THE PROCESS OF BOOKING ?
    • Reach 70030-98436, 90077-22562, 98315-66902 or register yourself with us on link and we will get in touch with you. • Communicate with our sales team and select the best stall for your product. • Make at least 50% of the payment at the time of booking. • Stall booking shall be deemed as completed, only after FULL PAYMENT is received 10 days before the commencement of the exhibition and if FULL PAYMENT is not done then the booking stands cancelled and no refund / adjustment shall be made for the Exhibitor. • Once the stall is booked, all the details of the exhibition will be forwarded to the exhibitor. • The stall booking contract will also be forwarded and it is mandatory for the Exhibitor to send an Acceptance & Acknowledgment. If no acceptance of the confirmation is received within 3 days of receipt, it will be deemed as accepted by the exhibitor. • Make the full payment and get highlighted in the special attraction standee. • In the CABIN STALL rental, we provide Fabricated Stall with fascia name, 1 octanorm table, 2chairs, 2-3 spotlights, 1plug point, and 1 dustbin. • In the OPEN STALL rental, we provide Stall with, 1/2 Table and 2chairs. • Any additional requirements like Garment stand, Glass shelf, Jewellery Table, extra spotlight, Halogen, etc can be fulfilled at an extra cost. • You need to send your product by courier to the venue city or you can also hand-carry your products for the exhibition. • We can provide you the list and contact numbers of hotels nearby to the venue of various price ranges where you can book directly. • We can provide you with the logistics support if possible from our end. • Finally, come for the exhibition - sell your products - succeed - be happy – and participate with us again in our upcoming exhibitions.
  • 1. WHO CAN EXHIBIT / PARTICIPATE ?
    Anyone and everyone from the Fashion & Lifestyle industry can be a part of this exhibition.
  • 2. WHO DO I NEED TO CONTACT IF I HAVE – QUESTIONS ABOUT A PARTICULAR ITEM or WOULD LIKE TO BOOK ?
    Please contact the Sales Representative or Sales Manager on 70030-98436, 90077-22562, and 98315-66902.
  • 9. CAN I CHANGE THE TEXT ON MY FASCIA BOARD ?
    Yes, it can be done in no less than 10 days before the exhibition begins.
  • 22. HOW DO I KNOW HOW MANY OPEN SIDES I HAVE ?
    You can ask this at the time of booking the stall. Stalls which are 2 sides or 3 sides open are charged an additional amount. You can directly contact our team on 70030-98436, 90077-22562, and 98315-66902 and confirm the same. On the floor plan, the open sides are indicated so kindly follow the FLOOR PLAN / LAYOUT.
  • 13. CAN I DISPLAY ITEMS OUTSIDE MY BOOTH AREA ?
    No, for health and safety reasons you're not allowed to expand beyond your stand area. A penalty would be charged if you fail to follow this rule.
  • 15. WHAT LOGISTICS SUPPORT YOU PROVIDE – IN FINDING ACCOMODATION ?
    We help you with the concessional rates at the venue-hotel. We also provide you the list and contact numbers of other hotels nearby to the venue of various price ranges where you can book directly.
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